Administrative & Development Coordinator

Veggies to Table is looking for a full-time Administrative & Development to join our team. Our ideal candidate will have experience working in nonprofit operations and take joy in administrative tasks. If you are excited about, and capable of, working in a dynamic, fast-paced setting, enjoy geeking out on spreadsheets, and appreciate working for a greater cause, we hope to hear from you! This role works with, and supports, our Executive Director and development team. As no two days look quite the same this role requires the ability to multitask, pivot, and prioritize as needed. We greet each day’s challenges and successes with humor and flexibility, and work to create a supportive environment for all team members. This is a hybrid position, with a flexible combination of remote work and time spent working at our Newcastle location. 

Responsibilities:

Operations & Administration (45%)

  • Maintain our CRM database (Kindful/Bloomerang), 

  • Streamline & maintain organizational systems in Gmail, Google Drive, Basecamp, CRM

  • Create and maintain Excel spreadsheets, for reporting and tracking purposes

  • Assist with invoicing, payroll, budgets, and other minor bookkeeping tasks (in conjunction with our bookkeeping firm)

  • Maintain newsletter database (Mailchimp)

  • Maintain and update website (Squarespace)

  • Manage our ticket sales software (Ticket Tailor)

  • Help organize and track sales from events, flower pop-ups, workshops, and classes

  • Grant writing, when applicable, in conjunction with ED and team

Events (30%)

  • Assist in corporate sponsorship outreach and tracking, including sending letters of request, acknowledgements, updating tracking spreadsheet, and updating website with new sponsors

  • Help execute our third annual Paris Sweepstakes, and implement event promotion, through press, newsletters, email, flyers, etc.

  • Help with planning and execution of all Veggies to Table events in conjunction with ED, team and volunteer/board committees

Communications (15%)

  • Assist in donor communication where applicable, i.e. sending donation receipts, acknowledgements and thank you’s

  • Assist with end of year and spring appeals 

  • Help improve our Google non-profit advertisements 

  • Post job listings for new team members when we have openings

  • Help create content for Facebook and Instagram (text, photos, video)

  • Work with the team in writing and publishing newsletters and press releases

  • Help maintain and update our Website (Squarespace)

Volunteer Management (10%)

  • Onboarding volunteers

  • Managing volunteer platform (SignUp)

  • Keeping SignUp and Basecamp calendars consistent

  • Corresponding with and scheduling volunteers 

  • Setting up hour log spreadsheets for new volunteers

  • Tracking volunteer work and time

  • Calling WWOOFer and Workaway references 

Desired experience:

  • 2-4 years of nonprofit administration, operations, and/or development experience preferred

  • Proficiency in G Suite, Microsoft Suite,, Canva, Squarespace, Mailchimp, Quickbooks

  • Familiarity using CRMs (we use Kindful and will be transitioning to Bloomerang)

  • Experience writing successful grant applications and reports is a plus

  • Planning or assisting with fundraising events (or desire to learn)

Qualifications:

  • Highly organized and self-motivated 

  • Comfortable and familiar with working in a hybrid role, working both collaboratively and independently

  • Ability to multitask, manage time, evaluate progress, and adjust activities to complete tasks within established time frames, while producing high quality work

  • Excellent and compelling writing skills

  • Strong interpersonal skills, with the ability to work with a team, as part of an organization, and with other organizations

  • Attention to detail

  • Alignment with our organizational mission and values

  • Knowledge of organic vegetable and flower farming is a plus

Benefits:

  • Salary commensurate with experience, from $45,000-60,000 annually

  • 15 days paid vacation (full-time employee) 

  • 9 paid holidays

  • Professional development opportunities

  • Fresh organic produce, flowers, and eggs

About The Community:

  • Location a mile from Damariscotta Lake and a mile from the ocean

  • Location 1 hour from Portland and 40 minutes from Camden and Rockland

  • Location 3 hours from Boston

  • An abundance of local hiking and beaches

  • Rising Tide Coop

  • Downtown Damariscotta—shops and services a mile from the farm

To Apply:

  • Please send resume and cover letter to:  erica@veggiestotable.org

  • Veggies to Table is an equal opportunity employer and never discriminates based on race, gender, religion, ethnicity, or sexual orientation. Everyone is always welcome and all applications will be considered equally.