DEVELOPMENT OPERATIONS & DATABASE MANAGER

Position: Full-Time, Year-Round
Location: Hybrid or Fully Remote
Salary: 55,000–70,000, commensurate with experience
Reports to: Executive Director
Priority Application Deadline: November 30, 2026

The Opportunity

We are looking for someone who loves making complex things work beautifully.

Someone who geeks out over spreadsheets, gets genuinely excited about a well-organized database, and finds satisfaction in turning messy data into meaningful information. Someone who loves building automations, streamlining processes, solving problems, and finding smarter ways to get things done.

You are the kind of person who doesn't just see what needs fixing—you can't wait to make it better.

The Development Operations & Database Manager is a key member of our team, responsible for strengthening our fundraising systems and ensuring the accuracy, efficiency, and effectiveness of our development operations.

You will manage and optimize our Bloomerang CRM, oversee gift processing and acknowledgments, prepare fundraising reports, conduct donor and prospect research, coordinate grants and town funding, and support the behind-the-scenes details of fundraising events and campaigns. You'll also develop the systems and processes that strengthen donor cultivation, stewardship, and moves management, helping our team build lasting relationships and grow philanthropic support.

Working closely with the Executive Director, Communications & Development Manager, finance team, and external consultants as needed, you will ensure our development systems are organized, reliable, and responsive to the needs of our growing organization.

We are looking for someone who takes ownership, anticipates needs, improves processes, and turns ideas into action.

Key Responsibilities

1. CRM Management, Reporting & Automation — 40%

  • Manage and optimize Bloomerang, ensuring accurate donor records, consistent householding, data integrity, and effective database operations.

  • Design, implement, and maintain CRM automations, workflows, and integrations that streamline processes and strengthen donor stewardship.

  • Oversee timely gift processing, donor acknowledgments, pledge tracking, and accurate recording of contributions.

  • Coordinate monthly reconciliation of fundraising revenue and pledges with the finance team and bookkeepers.

  • Prepare fundraising reports, dashboards, donor analyses, and prospect lists to support development strategy and decision-making.

  • Maintain accurate donor contact information, giving histories, relationships, and engagement records.

  • Manage integrations and data consistency across Bloomerang, Mailchimp, OneCause, Ticket Tailor, and other platforms.

  • Establish database best practices, documentation, quality controls, and staff training.

2. Grants, Donor Research & Development Administration — 25%

  • Maintain grant and town funding calendars, spreadsheets, deadlines, applications, and reporting requirements.

  • Coordinate grant submissions, renewals, and reports;

  • Assist with grant research, writing, and supporting documentation.

  • Conduct donor and prospect research, identifying potential supporters, giving capacity, philanthropic interests, and connections to Veggies to Table.

  • Prepare donor profiles, prospect briefings, and research reports for the Executive Director and development team.

  • Support donor cultivation, stewardship, and moves management, maintaining accurate prospect pipelines and tracking next steps and follow-ups in Bloomerang.

  • Track grant awards, funding commitments, and reporting obligations in coordination with the finance team.

3. Fundraising Events & Campaign Operations — 25%

  • Coordinate the behind-the-scenes logistics of fundraising events, auctions, donor gatherings, house parties, Appreciation Day and more.

  • Manage registration, guest lists, ticketing, auction data, sponsorship tracking, payments, and event spreadsheets.

  • Maintain event timelines, budgets, vendor coordination, and logistical details.

  • Support annual appeals, donor mailings, fundraising campaigns, and stewardship initiatives.

  • Ensure accurate event data, gift recording, acknowledgments, and post-event reporting in Bloomerang.

4. Administrative & Organizational Support — 10%

  • Manage the general organizational inbox and respond to or direct inquiries.

  • Assist with scheduling, correspondence, recordkeeping, and day-to-day administrative needs.

  • Maintain organized digital files, spreadsheets, calendars, and tracking systems.

  • Provide administrative HR support

  • Coordinate necessary information and documentation with bookkeepers as needed

  • Anticipate needs, track deadlines, and identify opportunities to improve organizational efficiency.

Responsibilities and percentages are approximate and may shift based on organizational and seasonal priorities.

Who We're Looking For

You are highly organized, detail-oriented, technologically confident, and genuinely energized by building strong systems. You combine technical expertise with sound judgment, initiative, accountability, and exceptional follow-through.

You work independently, collaborate easily, communicate clearly, and enjoy both solving complex problems and handling the essential details that keep an organization running smoothly.

Qualifications

  • Three or more years of experience in nonprofit development operations and donor database management.

  • Strong experience administering a CRM, including data management, reporting, troubleshooting, and process improvement. Bloomerang experience strongly preferred.

  • Demonstrated ability to build and manage CRM automations, workflows, and integrations.

  • Experience with gift processing, donor acknowledgments, fundraising reporting, and financial reconciliation.

  • Excellent Excel, Google Sheets, and Google Workspace skills.

  • Experience with donor prospect research, cultivation tracking, and development reporting.

  • Strong organizational, communication, and project management skills, with exceptional accuracy and follow-through.

  • Ability to independently manage competing priorities while collaborating with a small, mission-driven team.

  • Familiarity with Mailchimp, OneCause, Ticket Tailor, QuickBooks, and similar platforms is a plus.

  • Experience with grant administration, fundraising events, and nonprofit financial processes is preferred.

What Success Looks Like

Within your first six months, you will have significantly improved the accuracy and organization of our Bloomerang database, established reliable gift processing and financial reconciliation procedures, implemented useful automations, strengthened donor reporting and prospect tracking, and created organized grant and development systems that help our team work more effectively.

Compensation & Benefits

  • Salary: 55,000-70,000, commensurate with experience.

  • Full-time, year-round employment.

  • 15 days of paid time off and nine paid holidays annually.

  • Up to $300 per month in eligible healthcare reimbursements through our QSEHRA, subject to plan terms.

  • Fresh organic produce and beautiful flowers from the farm.

  • Professional development opportunities.

Flexible Work Arrangement: Both hybrid and fully remote candidates are welcome. Local candidates are encouraged to work approximately one day per week at our farm office in Newcastle, Maine. Occasional in-person attendance for meetings or events may be requested.

Why Join Veggies to Table?

At Veggies to Table, your work will directly support our ability to grow nourishing food, bring beauty into people's lives, and build a stronger, more connected community.

You'll join a passionate, collaborative team where your expertise, creativity, and initiative will make a meaningful difference.

Help us build the systems that allow our mission to flourish.

How to Apply

Please submit your resume and a cover letter highlighting your experience with CRM management, automation, and nonprofit development operations. We'd especially love to hear about a system or process you improved and the difference it made.

Priority Application Deadline: November 30, 2026

Applications will be reviewed as received. Early applications are strongly encouraged, and the position will remain open until filled.

We know how much time and thought goes into applying for a position, and we believe everyone deserves a response. We’re also a tiny team balancing hiring with the day-to-day work of the nonprofit. Kindly bear with us if our response isn’t immediate. If you haven’t heard from us within two weeks, please feel free to follow up. We appreciate your patience and understanding.

Thank you for your interest in Veggies to Table and in helping us grow food, joy, and community. We look forward to getting to know you!

About Veggies to Table

Veggies to Table is a nonprofit organic farm in Newcastle, Maine, dedicated to growing and donating fresh, nutritious produce and beautiful flowers to neighbors experiencing food insecurity and in need of joy.

Since 2019, we have grown and donated more than 100,000 pounds of organic produce and 200,000 flowers, bringing nourishment, dignity, beauty, and connection to our community. We are growing more than food. We are a growing community.

Want to learn more about who we are and why we do this work? Visit our website, see our Instagram, and watch our short video to get a glimpse of Veggies to Table, our farm, and the community behind our mission.